- You can look at Dutyman without logging in.
- You can only swap if you’re logged in. ( Your duties will be in red if you are)
- Your Safety Team Leaders appreciate, VERY MUCH, if you tick the confirmation box saying you will attend.
- Please swap an identical duty – Rib drivers for Rib driver etc.
- Be patient when waiting for replies to swaps as not everyone looks at their email inbox on a regular basis.
- Please try and swap when you know that you won't be able to do a duty. If you don't get a reply, try again nearer the time.
- Please reply to all swap requests even if it’s No. (otherwise the requestor doesn’t know)
- If, because of some last minute emergency you can’t make it, please let the Team Leader(safety,) the Rear Commodore ( Bar or Galley) or sscdutyboss@googlemail.com know.
- At the top of every Dutyman screen there is a tab marked “How do I” This explains how to ask for swaps, print out your duties etc and is very useful.
- Dutyman will not remind you if your email address has changed. It is not clairvoyant .
FREQUENTLY ASKED QUESTIONS (click on question to see answers)
How do I access Dutyman?
I've Forgotten my Password / Login Details
Why have I been allocated a Bar or Galley Duty?
I’ve been allocated a Bar or Galley Duty for the first time – who do I contact if I need help?
I can’t do the Bar or Galley Duty that I’ve been assigned – what do I do?
Why have I been allocated a Safety Duty?
I can’t do the Safety Duty that I’ve been assigned – what do I do?
I’ve been allocated a Security Duty for the first time – what do I do?
My partner and I have been assigned duties on the same day and both need to swap – how do we do this?
My partner and I can’t do duties the same day for various reasons – what do we do?
I’ve been allocated duty on a day of the week when I’m not available. What do I do?
How do I confirm a duty using Dutyman?
How do I swap a duty using Dutyman?
My e-mail / telephone number has changed – what do I do?
I’d like to receive e-mails at different addresses (e.g. home and work) – is that possible?
Why am I not receiving e-mails about my duties?
How do I access Dutyman? (Back to Top )
You can access Dutyman either by
- Clicking on the link in any Emails sent to you by Dutyman. This automatically logs you on and doesn’t require your password
- Look at the SSC Websites, home page, in the duties box, click on “all events and duties” or "Dutyman Login Page" links Now enter your name and password.
I've forgotten my password / Login details (Back to Top )
Access Dutyman from the Swanage Sailing Club Home page or enter http://www.dutyman.biz/dmmain.aspx?id=S0001470
On the right hand side of the screen you will see a box asking if you need a log in reminder – click on the “Yes please” box.
On the next screen enter your email address and click on the Send Welcome Message Box. Dutyman will send you your login details by email.
in the event that Dutyman does not recognise the email it may mean one of two things
- You are using a different email address or have spelt your email address incorrectly
- You are not a member - please go away
Why have I been allocated a Bar or Galley Duty? (Back to Top )
The club is run by members for members and all active members and parents of active Junior members are
required to do one Bar or Galley duty each year.
Please indicate your preference for Bar or Galley and Thursday / weekends on your renewal form. If your circumstances change and you are not able to do duties then please e-mail or write to the Membership Secretary explaining your change in circumstances.
I’ve been allocated a Bar or Galley Duty for the first time – who do I contact if I need help? (Back to Top )
The Dutyman e-mail will give you the name of the Team Leader for the month and their contact details - please check with them for information and duty times. New members will normally be on duty with more experienced members so don’t worry!
I can’t do the Bar or Galley Duty that I’ve been assigned – what do I do? (Back to Top )
It is your responsibility to do your duty or arrange a replacement .
Please try to find someone to swap with using Dutyman. If this proves unsuccessful or you prefer to phone around, then telephone other members on the rota. The current month’s rota is displayed in the Clubhouse. You can also find telephone numbers by logging onto Dutyman or looking at the membership list in the Clubhouse. If you have a last minute emergency or need advice please call the Rear Commodore, Terry Warren on 01929 422430
See “How do I swap a duty using Dutyman” further down this document
Why have I been allocated a Safety Duty? (Back to Top )
A rota for safety boat duties will be drawn up from members racing in the
series, parents of Junior sailors and non racing volunteers
We are also happy for other members to do Safety duties if they wish and will provide the necessary training.
I can’t do the Safety Duty that I’ve been assigned – what do I do? (Back to Top )
Please use Dutyman to rearrange duties and only swap into a role that you are qualified to do. Do let your Safety Team Leader know if you are unable to find a swap, their telephone numbers are in the Club handbook.
See “How do I swap a duty using Dutyman” further down this document
I’ve been allocated a Security Duty for the first time – what do I do? (Back to Top )
The e-mail from Dutyman includes a link to a document detailing the necessary checks / telephone numbers.
My partner and I have been assigned duties on the same day and both need to swap – how do we do this? (Back to Top )
One of you can request a swap and put a comment in the message box on the swap request saying “X and I both need to swap from this date”. When you receive a positive reply then you can request the second swap. For Example X asks for a swap with A, mentioning that Y also needs to swap. A replies that A and B can swap. Y then requests a swap with B.
People often ask to do duties together because they helm / crew together so you should be able to swap. Alternatively you can see telephone numbers on Dutyman, telephone around and confirm your swaps on Dutyman later.
My partner and I are assigned duties on the same day but we can’t do duties the same day for various reasons – what do we do? (Back to Top )
One of you should swap. Please make a note on next year’s renewal form that you need separate days and we will try to take this into account when putting the rota together.
I’ve been allocated a bar / galley / safety duty on a day of the week when I’m not available. What do I do? (Back to Top )
Please arrange a swap for the duty currently in the rota. Please e-mail sscdutyboss@googlemail.com to tell them which days you can do duties and also make your availability / preferences for both house duties and safety duties clear on next year’s renewal form. We will try to take all requests into account.
How do I confirm a duty using Dutyman? (Back to Top )
Log on Dutyman
Go to the duty you want to confirm
Click on the 
button next to the duty
Click one of the Confirmed buttons
How do I swap a duty using Dutyman? (Back to Top )
Log on to Dutyman
Click on Request a Swap on the right hand side
Follow the instructions on the right land side. You can only swap with duties of the same type – e.g. Crew with Crew.
My e-mail / telephone number has changed – what do I do? (Back to Top )
1. Log in if you have not already done so
2. Choose Profile from the menu
3. Follow the on-screen instructions
Also please notify the Membership Secretary if you have changed your home address as well.
I’d like to receive e-mails at different addresses (e.g. home and work) – can I do that? (Back to Top )
Log in if you have not already done so
2. Choose Profile from the menu
3. Follow the on-screen instructions and add second e-mail in Alternate Email field.
Please note that Alternate Email is for your own use to receive copies of duty reminders and other automated emails. It is not published elsewhere within Dutyman.
Why am I not receiving e-mails about my duties? (Back to Top )
Please e-mail sscdutyboss@googlemail.com who will try to provide advice